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Privacy Policy

 

ACT-IAC PRIVACY POLICY FOR WEBSITE (NOVEMBER 2015)

Privacy Notice

ACT-IAC respects the privacy of its members and other visitors to our website.  This policy sets forth the reasons that we collect information and how it will be used.  Most data ACT-IAC collects is used only to help us better serve our members. It is our general policy to collect and store only personal information that our members and visitors knowingly provide. If our privacy policies change, we will notify all users by e-mail or a special announcement placed on the website.

ACT-IAC prohibits the unauthorized use of information collected about our members and customers by any and all persons, including ACT-IAC volunteers and staff.  Violations of this policy should be brought to the attention of ACT-IAC.

What Information We Collect and Why

We collect information to provide an effective website, to process transactions such as registration for an event and to provide a better experience and more benefits to ACT-IAC members.  All information provided to ACT-IAC is provided voluntarily by the user.

ACT-IAC does not collect personal information from users browsing the website.  Only aggregate data – such as the number of hits per page – are collected.  Aggregate data are used for internal purposes such as improving the website and for marketing purposes.  Such data does not include any personally identifiable information (PII).

To gain access to members-only resources and personalization features on ACT-IAC website, members and other users are asked to register and provide some limited information. This information is submitted voluntarily. Depending upon the nature of the request or transaction, ACT-IAC may ask users to provide their name, title, organization name, business phone, e-mail or similar type information. Similar information may be submitted to ACT-IAC through membership applications, conference or seminar registration, publication orders, subscriptions, and nominations for awards or professional development programs. 

Additionally, for some e-mails sent in HTML format by ACT-IAC we will collect specific information regarding what the recipient does with that email.   For those emails, ACT-IAC will monitor whether a recipient subsequently clicks through to links provided in the message. Other information collected through this tracking feature includes: email address of a user, the date and time of the user's "click," a message number, name of the list from which the message was sent, tracking URL number and destination page. ACT-IAC only uses this information to enhance its products and distribution of those products to its members. This information is not sold or distributed in any other manner. 

ACT-IAC provides the opportunity for members to designate the type of information they wish to receive and to receive timely notifications of such information.  All emails sent by ACT-IAC include an opt-out option that users may take advantage of.

ACT-IAC does collect some personal information from visitors to the website who wish to register for an event or otherwise take advantage of a specific product or service.  Such information may include name, address, organization and payment information (such as a credit card). 

ACT-IAC collects payment information where a fee is required.  However, such information is used solely for the purpose of the transaction and ACT-IAC does not retain any financially identifiable information such as credit card number, bank account, etc.

As a service to ACT-IAC members, ACT-IAC does make available certain information about individuals and organizations to support networking and communications.  For example, ACT-IAC may offer a directory of members that may be used to identify other ACT-IAC members who share common interests.  Such information is collected through the individual member profile and the organizational profile.  Each individual has the ability to restrict the type of information that may be made available and the purposes for which it will be made available.

On occasion - and rarely - ACT-IAC may provide some information (such as name and email) to third parties who provide a service or product that may benefit ACT-IAC members.  For example, ACT-IAC produces a weekly compilation of ACT-IAC news and items of interest from around the country.  This compilation is sent to all ACT-IAC members and some non-members on a regular basis.  Each recipient has the ability to opt-out of this email and others that ACT-IAC may offer.

How Do We Use Cookies?

When you visit the ACT-IAC website, we may send one or more cookies — a small text file containing a string of alphanumeric characters — to your computer that uniquely identifies your browser and lets ACT-IAC help you log in faster and enhance your navigation through the site. The server uses this information to provide certain features during the individual’s visit to the website. Individuals can set their browser to warn when the placement of a cookie is requested and decide whether or not to accept it. By rejecting a cookie, some of the features available on the site may not function properly.

Security Considerations on the ACT-IAC Website

When sending sensitive information to ACT-IAC it is important to remember that electronic messages are not secure against interception, even though steps are taken to ensure the confidentiality and security of information individuals provide to ACT/IAC through the website. With respect to purchases the individual makes on the website, all such transactions are transmitted via an SSL secure server, the industry standard for such transactions.  Nonetheless, if the information is very sensitive or includes personally identifying or confidential information that the individual does not wish transmitted electronically, the individual should mail such information to ACT-IAC at 3040 Williams Drive, Suite 500, Fairfax, VA 22031 or call the office at 703-208-4800.

This website includes links to other websites in government and the private sector.  ACT-IAC has no control over and is not responsible for the privacy policies or content of such sites.

Questions or Comments

If you have questions or comments about this policy or its application, please contact ACT-IAC at act-iac@actiac.org or by calling 703- 208-4800.

 

 

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