Intelligent Records Consolidation Tool

The Office of Records Management Policy uses an AI and Natural Language Processing (NLP) tool to assess the similarity of records schedules across all Department records schedules. The tool provides clusters of similar items to significantly reduce the time that the Records Manager spends manually reviewing schedules for possible consolidation. An AI powered dashboard provides recommendations for schedule consolidation and review, while also providing the Records Manager with the ability to review by cluster or by individual record. The technical approach has applicability with other domains that require text similarity analysis.