Managing employee records through the active phase of their lifecycle. Employee Records Maintenance and Use includes determining access levels to employee records (access level management); establishing and applying storage, retrieval, and handling policies and procedures to employee records that enable transparency, data insights, and organizational performance while protecting privacy (records maintenance); identifying groups of records that are potentially relevant to litigation or investigations and locking them down to ensure that they are not destroyed and no changes can be made (litigation hold); processing information requests and accounting for disclosure (information request); and developing and implementing policies, processes, and procedures for employee records migration in the event that the retention period of a group of employee records is longer than the life of the records system or the format of the employee records is approaching technological obsolescence (records migration). The service outcome(s) may include but are not limited to:

• Guidance documents and/or logic models that specify access levels to an employee record
• Policies and procedures for storing, retrieving, and handling employee records that support business needs and are compliant with the Privacy Act, relevant Privacy Act systems of records notices, and government-wide privacy guidance, policy, and regulations
• Processes and procedures to facilitate and manage litigation holds
• A list of authorities and business needs that apply to/inform information requests
• A system and standard operating procedures for handling different types of information requests
• Records of disclosure as required by the Privacy Act and government-wide policy and regulation
• Policies, processes, and procedures for migrating employee records